Duties:
§ Organize the committee to see that all functions are delegated, coordinated, and completed.
§ Prepare troop committee meeting agendas.
§ Preside at the monthly committee meetings and any other special meetings that may be called. Appoint another committee member to chair if unable to attend.
§ Encourage parent participation and cooperation
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Ensure that troop is represented at Roundtable. (MOVED TO
ROUNDTABLE REPRESENTATIVE)
Duties:
§ Serves as liaison between Troop 759 and our Charter Organization
§ Assists with unit re-chartering
§ Serves as Liaison between Troop 759 and Baltimore National Pike District
Duties:
§ Keep minutes of Committee meetings and report the minutes of the previous meeting.
§ Distribute copies of previous meetings minutes to committee members.
§ Maintain records of all current and previous committee meetings
§ Prepare final copy of Troop 759 correspondence, and retain copies on file
§ Maintain Troop Handbook and supplemental documents for the handbook
Duties:
§ Notify local newspapers of Troop’s activities and accomplishments.
§ Work in coordination with secretary
§ Report (by monthly letter) to Charter Organization on Troop 759 activities
Duties:
§ Communicate information to parents in a timely manner.
§ Establish and keep a current phone tree.
§ Maintain Troop Website
§ Maintain calendar
§ Maintain list of current e-mail addresses
Duties:
§ Handle all troop funds. Pay bills on recommendation / authorization of the troop committee.
§ Reimbursable can be paid at treasurer’s discretion
§ Maintain checking account.
§ Give treasurer’s report at each committee meeting.
§ Lead in the preparation of the annual troop budget.
§ Work with the Scout Credits Coordinator and the Fund Raising Coordinator
Duties:
§ Work with treasurer
§ Coordinate and supervise fund raising projects
§ Lead the Friends of Scouting campaign
Duties:
§ Work with treasurer
§ Maintain records for Scouts and adult of time and credits earned and expenses paid by the fund
Duties:
§ Maintain all Scout advancement records on Troopmaster and prepare specific reports generated from the data base
§ Schedule Board of Reviews for advancement and act as the chairperson at the review
§ Schedule Scoutmasters’ conferences for boys
§ Track boys’ advancement and merit badge work
§ Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates.
§ Try to maintain consistency in requirements for rank
Duties:
§ Work with Advancement chair
§ Build and maintain a troop library of merit badge pamphlets and other advancement literature.
§ Keep inventory of library materials and record of lending out materials to insure their return
Equipment Coordinator/Quartermaster (Randy Strem)
Duties:
§ Supervise and help the troop procure camping equipment.
§ Maintain and inventory of troop equipment
§ Ensure proper storage of equipment
§ Make periodic safety checks on all troop camping gear, and encourage scouts in the safe use of all outdoor equipment.
Duties:
§ Recruit parents as Merit Badge Counselors and prepare MBC paperwork
§ Develop and maintain a merit badge counselor list for Troop and National Pike District
Duties:
§ Assign each activity a point of contact (POC) and monitor the progress to ensure that the following is achieved
Ø develop an activity budget and collect each participant’s fair share costs before the scheduled activity
Ø determine and acquire any necessary food or equipment provisions
Ø arrange appropriate transportation and monetary compensation to Troop drivers
Ø effect logistical arrangements with the activity site
Ø disseminate written activity preparation information to each Scout and Adult Leader at least two weeks prior to the scheduled activity
Ø Develop and collect “permission slips” for each participating Scout, minor sibling, or minor guest; if necessary, acquire an activity tour permit, etc.
Ø for future reference in making similar events better, POC prepares and presents, in coordination with the Scouts, a written post-activity “lessons-learned”report
Duties:
§ All the duties of the Activities coordinator apply to this position also. In addition,
§ Identify and report to Committee on possible locations for all High Adventure Camp opportunities (Sea Base, Philmont, Northern Tier)
§ Obtain information and requirements to allow planning and arrangements well in advance.
§ Be available to advise and support Patrol Leaders and Assist Patrol Leaders
§ Sign off in handbook, for demonstrated accomplishments
§ Attend Greenbar Meetings
§ Liaison with Scoutmaster and Assistant Scoutmasters to provide the scouts with consistent advice and guidance.
Duties:
§ All the duties of the Activities coordinator apply to this position also. In addition,
§ Identify and report to Committee on possible locations for Summer Camp
§ Obtain information and requirements to allow planning and arrangements well in advance.
Duties:
§ Plan and set dates for at least four general Courts of Honor
§ Assist in the preparation and arrangement for Eagle Court of Honors by working with the Eagle Scout’s parents.
Eagle Scout Advisor (John Dittman, Randy Strem, Gy Williams)
Duties:
· Assist Life Scouts in becoming Eagle Scouts by providing the following assistance:
Ø Assist with project clarification and provide guidance with the paperwork associated with the project
Ø Provide guidance to the candidate by providing suggestions for additional documentation or for clarification of scope.
Roundtable Representative (Mary Bulinger, Gy Williams)
Duties:
· Ensure that troop is represented at Monthly Boy Scout Roundtable.
· Secure any council or district information that represents an opportunity for the troop, and report it to Troop Committee.
Scout Leader Mentor
Duties:
· Ensure that the Youth Leader has contact with the mentor on at least a weekly basis
· Assist Youth Leader in fulfilling the requirements of his position
· Communicate a remediation plan for any Youth Leader that, in the opinion of the Scout Leader Mentor, is not fulfilling the objectives of his leaership position. This plan will be sent to both the Youth Leader and the Scoutmaster.
· Recommend to the Scoutmaster whether the Youth Leader has successfully met his objectives during the Youth Leader’s tenure in office.
The Scoutmaster and Assistant Scoutmasters are not part of the committee, but as the essential adult scouters and leaders of the troop their duties are listed below.
Duties:
§ Train and guide boy leaders.
§ Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities.
§ Attend all troop meetings or, when necessary, arrange for a qualified adult substitute (one of the Assistant Scoutmaster)
§ Attend troop committee meetings, provide advice on troop operations and keep Committee apprised of relevant issues including any disciplinary action that may be required.
§ Implement committee directives and instructions as to Troop operation philosophy.
§ Conduct periodic parents’ sessions to share the program and encourage parent participation and cooperation
§ Conduct Scoutmaster Conferences for all rank advancements.
§ Delegate responsibility to assistant scoutmasters so that they have a real part in troop operations.
§ Supervise troop elections for the Order of the Arrow.
§ Working with the Scout Leader Mentor, determine whether Youth Leadership has been successful in their tenure, and communicate this to the Advancement Chair.
Assistant Scoutmasters (Gary Romsaas, Howard Warner, Mike Holt, Dale Walker, Jim Collins)
General Duties:
Assistant Scoutmaster for Recruitment (Sean Eubanks)
Duties:
§ Provide a systematic recruiting plan for new members and see that they are promptly registered.
§ Assist Scoutmaster in the performance of his duties.
Assistant Scoutmaster for Patrol Coaches (OPEN)
Duties:
Assistant Scoutmaster for Adult Leader Training (Mike Holt)
Duties:
§ Inquire as to training programs provided by the Boy Scouts Organization and other approved training for both Scouts and Adults in the troop
§ Ensure troop leaders and committee members have opportunities for training,
§ Encourage periodic junior leader training within the troop and at the council and national levels.
§ Recruit and train adults in the troop to serve as patrol coaches and Assistant Scoutmasters.
Assistant Scoutmaster for the New Scout Patrol (Mike Holt)
Duties:
§ Work with Scoutmaster to recommend a boy to mentor the New Scout Patrol(s) in the Troop Guide position.
§ Working with the Troop Guide, ensure that all new Scouts are given opportunities to advance in rank to achieve First Class within the first year of the boys’ Scouting careers.