Venture Crew 759

Notes for April 26, 2009 meeting

Created April 27, 2009

 

Minutes from April 5, 2009 meeting: Minutes approved.

 

Event recap:

Shadow lands and car wash did not take place. They need to be rescheduled.  Todd and Dale went to the first session of the “Powder Horn” class.  No one attended Venture Quest.  Several people volunteered at the Spring Fair.

 

Upcoming Events:

 

1)      Basketball Tournament: Postponed.  May be changed to soccer or lacrosse.  Ashleigh checked and found out that Centennial Park is expensive for field rental.  She is going to check on other fields.  Flag football was also proposed.

 

2)      Service project at Fort Smallwood May 9.  Meet at Fort Smallwood and be ready by 10 am. Clean up is from 10am-12pm at Fort Smallwood Park. The address is 9500 Fort Smallwood Road, Pasadena. Bring gloves and trash bags.

 

3)      Mt. Hebron Adopt a highway is on June 13 not May 9 as states earlier.

 

4)      Shooting Sports: Confirmed for Morning of May 23th   (Memorial weekend) at Camp Spencer.  Cost is 6 per one box of shells (25) plus about $2 for Clay per round.  We will divide up the $25 range fee based on how may shoot.  We will take some archery equipment to set up on archery range if it is open.

 

5)      White Water Rafting: October 9-11.  Dale was tasked to bring brochures next meeting.

 

6)      Spaghetti dinner: October 17th is not open at facility mentioned by Wes.  Wes will POC the event and set up the time, date and facility (Jessup Community hall).  Proposed price structure: $8 adult, $7 senior and students with ID, $5 children (2-10).  We need to find out about permits, certificates and insurance.  Ashleigh will look into the liability issue.

 

7)      SCUBA intro tentatively scheduled for November 12 or 19.

 

8)      Car Show possibly in August. No update

 

To Be Done:

1)      CREW IS TASKED TO COME UP WITH MEETING ACTIVITIES!!!!!  Let’s make the meetings fun!!!!  The goal is to have business done in 20-30 minutes and then do the activity to make the meeting more fun and informative. Still need to work on this.  No update.

 

2)      “Super Activity” is being planned for December 26, 2009 to January 2 or 3, 2010 depending on the rates. Dale and Todd are going to see if they can find packages for Colorado or Utah.  Todd checked with the airlines and December 26th appears to be the cheapest (with the exception of the morning of the 25th).  Flights cost for Dec 26th through Jan 3rd were fairly constant.   Dale is waiting for literature from travel agent (first emailed arrived prior to writing minutes). Todd is going to check with AAA for packages.  We also talked about opening up event to other crews and use this event as a fund raiser.  Others would be responsible to obtain air fair and transportation from/to airport.

 

3)      We need to work out the logistics for the spaghetti dinner and basket bingo. 

 

4)      The Crew talked about possibly doing flag football, soccer or lacrosse instead of basket ball due to the cost of obtaining a court.  Date to be determined.  Need to check on additional fields.  Ashleigh reports that Centennial is expensive.

 

5)      A quote for tee shirts emailed out.  Todd reported the company can print from a graphic which is cheaper that silk screening ($90 set up versus the $210 figure on the quote).  Todd is going to get an additional quote from another company.  No update.

 

6)      Every month Ashleigh wants to set up an activity, a service project and a fundraiser.

 

 

7)      We need to set up a new date for the Paint Ball activity.  Wes offered another option; instead of going to a center, we could go small scale and use an area by his church.  We would need to borrow or buy guns if we did this option. No update

 

8)      We need to set up a new date for the “Car Wash”.  Don Pablo no longer does this.  Wal-Mart will do a car wash and may even match the funds.   No change

 

9)      We need to set up a new date for “Shadowlands”. No update

 

10)   Ashleigh is going to get prices for wake board rentals and instruction.

 

11)   Need to get prices for cope course.

 

Fundraising:

 

1)      The crew is considering the following fundraisers: restaurants bake sales, basketball tournaments, spaghetti dinners, basket bingo.  Ideas rejected: coffee house, pizza sales, bowling night. No update.

 

2)      Wes mentioned that we could do a car show.  This has minimal logistics and good potential to make money.  We could have a popular choice award that would receive a trophy.  We just need to state that that event is “not insured” on the flyers.  August appears to be a good time to have this event.  No update.

 

Service projects:

Wes‘s Pastor said there are plenty of things that can be done around the church including:
1) Extension of the front porch.
2) Landscaping
3) Building of a shed
4) Laying down a laminate floor in the kitchen area
5) The parking lot needs to be leveled (but I am not sure when because of the expense)
Todd said that some of these would make good eagle projects for the several scouts in the troop that are preparing for Eagle.


Announcements:

1)      It was pointed that Meeting dates are scheduled for Mother’s Day May 10th, Powder Horn May 17th and Father’s Day June 21st.  Meetings are scheduled as posted.

 

Possible future activities: splash down, batting cage, paint ball, camping, hiking, mini golf, rappelling, climbing wall, four wheeling (ATV), horseback riding, snowmobiling, kayaking/canoeing, rafting, snow tubing, snow skiing/boarding, water skiing/wake boarding, backpacking, hiking, SCUBA intro (and beyond), shooting, archery.

 

Elections: The crew decided to keep the same people in leadership positions, but we need to set a date for future elections.

 

Upcoming meeting:

April 26 May 10, 17(Coffelt residence) June 7, 21