Venture Crew 759

Notes for September 20, 2009 meeting

Created September 23, 2009

 

Minutes from June 7, 2009 meeting: August 18, 2009 minutes were approved

 

Event recap:

Those that attended the beach trip and Shadow Lands had a good time. 

 

Upcoming Events:

 

1)      White Water Rafting: Moved to October 2-4. Crew will be going with the troop to do the Yough River.  The upper Yough is running on the 3rd.  Details can be found on the troop site.

 

2)      Spaghetti dinner: From Mr. Todd’s email: We have Mt. Hebron fellowship hall and kitchen on 10/17, from 3 - 9 PM.  They request a "donation" for us to use the facility, but the amount of the donation is up to us.  The recommended donation was previously quoted at $200. Originally proposed price structure: $8 adult, $7 senior and students with ID, $5 children (2-10).  Ashleigh will verify food certification and permit.  Fees are believed to be around $100.00.  Arielle mentioned the event at the roundtable.

 

3)      SCUBA intro From Mr. Todd’s email: For the "Discover Scuba" program, they are looking for a date in October.  Please let me know which is better:  Oct. 15 or Oct. 22.  I also need to get a headcount by this Sunday.  Cost is $15.

 

4)      Car Show postponed until Spring. We need to check dates for other shows and advertise early next spring/summer.

 

5)      “Cope Course”: Novemberf 14th was selected for the cope course. Cope course is $200 for a day.  This fee will be split between attendees

 

To Be Done:

1)      CREW IS TASKED TO COME UP WITH MEETING ACTIVITIES!!!!!  Let’s make the meetings fun!!!!  The goal is to have business done in 20-30 minutes and then do the activity to make the meeting more fun and informative. Still need to work on this.  No update.

 

2)      “Super Activity” Location is being changed.  Ashleigh is looking into a closer place such as the Poconos (only 4 hour drive) in Pennsylvania and New England resorts (approximately 10 hour drive) such as Stowe and Killington.  We are looking at the week between Christmas and New Years, MKL weekend (Jan 15-18) or Jan 22-25 (Ho. Co. schools long week end).

 

3)      We need to work out the logistics for the spaghetti dinner.  In progress.

 

4)       From Mr. Todd’s email:  T-shirts need to be finally approved.  40 shirts with the logo that was sent out are priced at $399.60 ($9.99/ea).  This is for a one color front / one color back design.  Are we doing this or not?

 

5)      “Lost Pines” water facility near Broad Creek was offered to the crew as a day event.  Water is getting too cold now.  Need to postpone until warmer weather.

 

6)      Every month Ashleigh wants to set up an activity, a service project and a fundraiser.  Tentative activity schedule planned.  We still need to decide on meeting activities and service projects.  Todd will talk to Donna about a weather presentation in February.

 

7)      We need to set up a new date for the Paint Ball activity.  Wes offered another option; instead of going to a center, we could go small scale and use an area by his church.  We would need to borrow or buy guns if we did this option. No update

 

8)      The crew wants to contact other crew to set up a network so we can share events. No update.

 

9)      Need to schedule a repelling date with Bob Gallows is the crew is interested.  This is a low cost event.

 

10)  Christmas party Dec 22, 2009; need to decide if we are having a crew only or district event.

 

Fundraising:

 

1)      The crew is considering the following fundraisers: concessions at Navy or Terps, restaurants bake sales, basketball tournaments, spaghetti dinners, basket bingo.  Ideas rejected: coffee house, pizza sales, bowling night, car wash. No update

 

2)      Todd is going to talk to Donna (from Powder horn) about doing concessions at the Navy and Terp games. There is a potential to earn $500 or more per game. Update: Terps are full for the upcoming season.  Todd is going to verify some details with Donna. No update

 

3)      Wes mentioned that we could do a car show.  This has minimal logistics and good potential to make money.  We could have a popular choice award that would receive a trophy.  We just need to state that that event is “not insured” on the flyers.  Postponed until spring. We need to check on dates of other car shows. No update

 

Service projects:

No update.  Wes‘s Pastor said there are plenty of things that can be done around the church including:
1) Extension of the front porch.
2) Landscaping
3) Building of a shed
4) Laying down a laminate floor in the kitchen area
5) The parking lot needs to be leveled (but I am not sure when because of the expense)
Todd said that some of these would make good eagle projects for the several scouts in the troop that are preparing for Eagle.


Announcements:

 

Rechartering:  From Mr. Todd’s email:  Rechartering for our crew has begun.  I will need to get $11 from each crew member adult that is not dual-registered that wishes to remain on the rolls for 2010 (including the ski trips and the like).  Please have this by no later than Nov. 30

 

Possible future activities: splash down, batting cage, paint ball, camping, hiking, mini golf, rappelling, climbing wall, four wheeling (ATV), horseback riding, snowmobiling, kayaking/canoeing, rafting, snow tubing, snow skiing/boarding, water skiing/wake boarding, backpacking, hiking, SCUBA intro (and beyond), shooting, archery.

 

Elections: The crew decided to keep the same people in leadership positions, but we need to set a date for future elections.

 

Upcoming meeting:

October; 4, 18

November; 1, 15

December; 6, 13, 22(Christmas party-location TBD)