ELLICOTT CITY, MD
Minutes for August 24, 2010 Committee Meeting
Created September 1, 2010
Attendees: Mary Bullinger, Todd Coffelt, Brendan Conway, John Dittman, Sean Eubanks, Padraic Gray, Paul Hartman, Randy Strem, Dale Walker, Howard Warner,. Meeting started at 7:47 pm and ended at 8:59 pm.
Old Business: Howard still needs training and vehicle updates. Specifics are listed under “To Do” section. The committee decided last week that if you don't have this information on file with the troop, effective October1, 2010 you will not be permitted to drive to/from a scout event until you file the data. Note; a form is now posted on the web page.
We need to get shirts and neckerchiefs from Brian.
Previous Minutes: June minutes were submitted and approved as written.
Committee Chair’s Report: Todd talked about the new Cub Scout structure. He plans to revisit the Troop handbook in September (first three sections as listed on the web page).
Treasurer’s Report: Presented in writing.
Scout Credits: Marcelle will email scout credit list.
Scout Master’s Report: Brian was out of town for work.
Green Bar Report: Ian said that the troop is holding the planning meeting on August 31st. Randy is doing the slide show for the COH. Green bar was working on COH details during meeting. About 55-60 people are expected at COH. Troop will be working on leadership during September.
Advancement Chairperson Report: John said everything is ready for the COH
Merit Badge Counselors Report: Howard asked new parents to become merit badge counselors for areas that were of interest to them. The new Dean of Merit Badges for National Pike District is:
Lester Bain, 7003 Deep Cup, Columbia, MD 21045; (H) 410-312-9854; email: ljbain@chevychasebank.net
Todd mentioned that the new merit badge manual does not require that blue be signed prior to completing task for a merit badge. The committee voted to make it a troop requirement. The only exception will be camping and this can be addressed by issuing the camping merit badge to all new scouts when they join the troop.
Activities Coordinator:
1) Details for WOR prep are being coordinated. Site visits will be used to block out areas for activities. We need to schedule a time to do some site maintenance. Patrol leaders (already trained for BBs) can assist as they bring scout to the BB range. Members of the crew are going to assist on the BB range and with Axe throwing. We need to post signs on Folly Quarters road for the event. We currently have 100 neckerchiefs and slides for distribution. We will need to make some more if we plan to hand them out the night campers as well as the day trippers. Troop will have sloppy Joes and tortilla soup for Friday night. Dale will print “utensil less cooking” and “dish washing” documents. Sean has printer friendly magnets and will order glow in the dark Frisbees.
2) Beach trip is quickly approaching. We need count, insurance info, etc.
3) Deposit was made, but Timberline apparently had an issue recognizing that Sean and Gary are representing the same scout group. Problem has been resolved. Deposits per individual are due soon.
4) 100th anniversary for scouting at Fort McHenry. Need count and deposit for this event. ten people signed up for this event. We have 10 but have to pay for 12 so there is room at $35 per person. Any extra bodies will cost $40 Dead line is Sunday August 29th.
Quartermaster’s Report: Randy is getting items together for WOR Prep.
Roundtable Minutes: Submitted in writing.
Summer Camp Coordinator: Troop needs to decide on next year’s location.
Troop Information Manager Report:
1) Mary sent electronic copies roundtable notes in electronic format.
2) Troop/crew search engine is up and running. Go to http://www.shoptoearth.net/scout759ec when shopping on line and the scouts will earn money. There is a link and directions on the troop web page.
3) Dale is behind on the posting.
To do:
1) Schedule an equipment swap to hand down gear that is outgrown. (From June meeting)
2) The troop needs to distribute Class B shirts to the new scouts. We may need to purchase some more.
3) The troop needs updated adult training and vehicle information. Please send the following information to Howard:
-A list of vehicles (make, model) you may use to transport boys and the tag number of each vehicle.
-Driver's license number (and your spouse if they also drive any scouts other than your own kids to any activities other than troop meetings). The year of expiration is also helpful.
-Name of your insurance company.
-Do you meet or exceed BSA insurance minimum requirements (yes/no)
Here are the BSA insurance rules for autos:
All vehicles MUST be covered by a liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed. (It is recommended, however, that coverage limits are at least $100,000 combined single limit.) Any vehicle carrying 10 or more passengers is required to have limits of $500,000 single limit.
Note: The Driver Information will be maintained in confidence and will be released only as needed to secure tour permits.
Miscellaneous:
|
Mentor |
Scout |
Position |
|
Todd |
Ian |
SPL |
|
Sean |
Chris |
ASPL |
|
Howard |
Daniel |
ASPL |
|
Padraic |
Max |
Patrol Leader |
|
Brian |
Paul |
Patrol Leader |
|
Belinda |
Jack |
Patrol Guide |
|
Dale |
Alex |
Scribe |
|
John |
Doug |
OA Representative |
|
Brandan |
Justin |
Historian |
|
Randy |
Randy |
Quarter Master |
|
Mark |
Gabe |
Chaplin Aid |
Next committee meeting is scheduled for September 21, starting at 7:45 pm at Hebron House. Topics will include the Troop Hand Book